Schedule your next event at the Rogalski Center!

Guidelines for reserving the Rogalski Center at St. Ambrose University are listed below.

Blackout periods during which only university events are scheduled on campus:

Welcome Week
Wednesday-Sunday before the 1st day of classes in August
Day and evening events

Homecoming Week
周一至周日通常是10月的第一个或第二个周末(与足球时间表一起设定)
Mostly evening events, but some day events on Friday

Family Weekend
周五-周日通常是11月的第一个或第二个周末(与足球时间表一起设定)

Fall Semester Finals Week & Commencement
Mon.-Sat. prior to Commencement Saturday in December

Welcome Back Week
星期二到星期六(星期二是一月份开课的前一天，然后是最初的几天)

Siblings Weekend
周五-周日通常是二月的第三或第四个周末(与篮球时间表一起)

Spring Semester Finals Week & Commencement
Mon.-Sun. prior to Commencement Sunday in May

Policy updated 1/1/2020

This is a copy of the Usage Policy that must be signed with the Event Coordinator.

This Usage Policy is part of the Lease Agreement for St. Ambrose University (hereinafter referred to as "University") and the rules herein must be adhered to absolutely by Lessees of the University.

Should Lessee be found in violation of the provisions of this Usage Policy, the University will immediately consider the Lease Agreement null and void and Lessee will forfeit all advance payments made to the University.

The aforementioned Lease Agreement and this Usage Policy are the only agreements between the parties relative to the University and no oral statements or prior written matter shall have any force or effect.

大学不会放弃对其设施或财产的管理权. 承租人将允许大学人员在任何时候进入大学场地的任何部分.

The University standards of conduct apply to anyone in University facilities. Any person who displays inappropriate conduct or language, disrupting performances, or creating disturbances at events in the building will be asked to leave the premises and/or will be escorted off campus by SAU Security Staff. It shall be the responsibility of the Lessee to completely inform the proper agents or employees of Lessee concerning these rules and regulations. 承租人对其代理人和客人在使用大学设施时的行为负责.

Basic Provisions
1. Sublet/Use. Lessee shall not assign, transfer, convey or sublet this Lease or its rights to use University facilities to any other person or organization without the prior written consent of Lessor. The Lessee shall not to use any area or equipment not designated in the Lease or use the facilities for any purpose other than that which is stated in the Lease.

2. License/Permits/Copyrights. The Lessee shall obtain and pay the fee for all licenses and permits necessary to conduct operations specified in the Lease. The Lessee will assume all costs arising from the use of patented, trademarked, franchised or copyrighted music, materials, devices, processes or dramatic rights used on or incorporated in the event. Lessee agrees to indemnify, defend and hold harmless the University from any claims or costs, including legal fees, which might arise from the questioning of use of any such material described above. The University may require evidence of such licenses being in effect, such as ASCAP, BMI and SESAC, etc.

3. Indemnity. The Lessee shall indemnify, defend and hold harmless the University, its officers, agents and employees against any and all claims, liability, penalties, damages, judgments, loss or expense of any kind or nature which may arise by reason of the Lease, including but not limited to, any damage, injury, death or claim of injury to any person including, but not limited to, Lessee's employees, patrons, guests, invitees, or property. The University will not be responsible for any damage or loss to Lessee's property, or that of the Lessee's agents, employees, etc., regardless of the cause for such loss, even if the loss is a result of the negligence of University.

4. Damages. Lessee shall be responsible for any damages to University equipment, 因承租人或其赞助人使用该房屋而产生或伴随而来的房屋或设施, agents, guests, members, employees, etc. 承租人应以承租人占有时的状况离开大学校舍. Any charges incurred because of post-event cleanup will be borne by the Lessee. The Lessee is obligated to check the room(s) immediately upon taking possession of the space (and immediately after the event) to look for items that are broken or any damage. 损坏应立即报告给活动协调员或指定的夜班工作人员.

5. Bonding. 所有非大学团体都需要提供最高3美元的保险证明,000,000 General Liability 0r $3,000,000 Umbrella Liability. This Certificate of Insurance is to be sent to the Event Coordinator at least fourteen (14) days prior to the date of the event.

6. Additional Security. 在任何提供酒精饮料的活动中，承租人必须至少有两(2)名宣誓警官在场. 保安处处长可酌情决定增派两名人员以外的保安人员. Arrangements for these officers must be made with the Director of Security through the Event Coordinator at least 30 days prior to the event. 承租方负责租赁合同规定的与该活动相关的所有安保费用.
除非承租人与活动协调员另有安排，否则应在活动当天向官员支付报酬. 10.19

7. Outside Services Surcharge. Arrangements for use of audio/visual equipment and other equipment such as a podium, stage or dance floor shall be made through the Event Coordinator. Any equipment or materials that are not available on the premises shall be secured on behalf of the Lessee by the Event Coordinator and will be billed to Lessee at cost plus 10 percent. Shipping charges, if applicable, will also be borne by the Lessee.

8. Collections. No collections, donations or solicitations of money or goods of any kind, whether for charity or otherwise, 不得在未经活动协调员书面许可的情况下在大学场地进行.

9. Food/Beverage. No food or alcoholic beverage shall be permitted in the rented facility except as specifically approved in writing in the Lease.

10. Alcohol. Alcohol may only be served under the following conditions:
a. The University provides written permission for alcoholic beverages to be served.
b. Appropriate liquor licenses are held. Lessee shall be ultimately responsible for verifying the age of any parties served. All verification and service of alcohol must be consistent with on-campus policies (wrist bands) and approved by the Director of Security. Alcoholic beverages must be served in a responsible manner. No one who is or appears intoxicated may be served.
c. All alcoholic beverages must remain inside the room that has been leased. Serving containers will never exceed 12 ounces for beer and wine coolers, four ounces for wine, and one ounce for liquor. The use of pitchers for alcoholic beverages is not permitted. Alcoholic beverages may not be taken into public areas such as hallways, atriums, balconies, lobbies, elevators, patios, parking lots or restrooms.
d. 承租方或承租方人员不得将酒精带入活动现场或租赁房间, agents, employees, representatives or guests.
e. 本声明是更广泛的大学酒精政策的总结，可应要求提供. Lessee shall know and comply with all University alcohol policies. The Lessee is responsible for the behavior of all agents, representatives, officers, employees and guests. Lessee shall ensure that all published and posted University policies are followed.

11. Smoking/Candles. 承租人不得允许任何人在任何大学设施内或大学物业外吸烟或使用烟草. 只有事先获得活动协调员的书面批准，才能在活动中使用蜡烛.

12. Decorations. All decorations must be pre-approved in writing from the Event Coordinator. The use of tape of any kind, nails, staples and tacks is not allowed. Only Multi-Surfaces Blue Painter's Tape may be used for affixing decorations. Arrangements must be made with the Event Coordinator for putting up decorations and taking down articles already in the room before an event takes place. Removal of decorations is the responsibility of the party using the facility. 在活动当天或活动结束后立即拆除装饰, unless special arrangements are made prior to the event. No confetti or silly string is allowed. A fee will be assessed for decorations not removed, any clean-up that is not completed by Lessee and/or damages caused by the decorations.

13. Parking. 停车是大学有限的资源，不能为活动预留停车位. 承租人将被告知在活动期间可供其客人停车的任何地段. All individuals parking on University property do so at their own risk. 对于停放在校园内的车辆或车内物品所造成的任何损失或损坏，学校概不负责. Lessee shall disclose this fact to all guests or attendees of their event.

14. Emergency Procedures/Fire Code Guidelines. Lessee shall and shall cause its employees, officers, agents, representatives, guests or others present at the event to follow the instructions of University staff when asked to leave a University facility in the case of disaster, fire, etc. If attendance becomes overcrowded beyond safety code limits, the University may in its discretion require that a number of attendees leave or discontinue the event and require that all attendees vacate. Lessee shall be responsible for confirming in advance the number of attendees who may safely occupy the space which Lessee is leasing for the event. Any event that violates any University policy or municipal, state, or federal law may be discontinued at the discretion of the University staff.

15. Prohibited Items and Activities. Animals with the exception of seeing-eye or guide dogs; firearms of any kind; illegal drugs or other illicit substances; unauthorized publications and postings; outside business solicitations; and skateboards and roller blades are prohibited.
10.19

16. Promotion/Publicity. The University and/or its facilities will not be publicized by the Lessee as a location for use until a Lease Agreement has been signed and a deposit paid. Proof of contract between the sponsor/promoter and the talent, speaker, etc. may also be requested by the University.

17. Advertising. In all advertising, 承租人只有在签订租赁协议后才有权使用大学的电话号码. No advertisements, news releases or publicity pertaining to the rental may be made by Lessee until such has been submitted to the Event Coordinator and approved in writing.

18. Correct Advertising Copy. The Lessee agrees that any advertising submitted for approval, whether newspaper, radio, television, posters, heralds, flyers, brochures, etc., will contain the following information:
a. The true and correct name of the presenting agency or organization, i.e., "Country Music Stars, Inc. Presents..." "McDonald's Presents..." (If applicable).
b. The specific and correct name of the facility in which the event will take place, i.e., the Rogalski Center ballroom. c. The correct institutional name of the University: St. Ambrose University.
d. In no way should advertising imply that St. Ambrose University or its various departments are sponsors of the event unless the nature of sponsorship is described and made a part of the Lease.
e. All materials must be submitted to the Event Coordinator prior to printing/solicitation.
f. 使用大学刊物作宣传只适用于大学赞助的活动.

19. Displays. Lessee shall not display any posters, photographs, models, signs, etc. without obtaining written permission from the Event Coordinator, and then only in such areas as are specified and such materials as are approved in writing in advance by the Event Coordinator. Lessee's displays may not interfere with existing displays or fixtures of the University.

20. Media Coverage. 承租人应通知大学，并获得书面批准的任何媒体报道在租用设施.

21. Deposits and Cancellation. A non-refundable deposit of fifty percent (50%) of the rental fee must be made to the University at the time the room reservation is made. Room reservations will not be held without the deposit. 最后一笔租金必须在活动开始前至少七(7)天支付给学校. 如果在活动发生之日起七(7)天内取消租赁，承租人将没收全部租金. In the event of cancellation by the Lessee, 承租人有责任向与会者作出合理的公告, at Lessee's expense, concerning the cancellation, as soon as possible following the cancellation. Lessee shall provide the Event Coordinator with the name of the person chiefly responsible for publicizing the event and a telephone number at which that person can be reached during regular office hours. 活动协调人应决定承租人必须采取何种措施通知公众，并可要求提供报纸, 以活动协调人认为必要的频率广播或电视通知与会者. 承租人可能会被要求出席租赁设施，以帮助通知公众取消.

22. Impossibility. In the event that the University or its premises are unfit for occupancy by the Lessee during the period covered by the Lease by reason of fire, strike, civil disturbance, regulations of public authorities or other cause beyond the control of the University, the Lease will be of no force or effect.

23. Additional Regulations. The University reserves the right to impose additional rules or regulations, or to set up special rental and use arrangements, whether or not expressly provided herein, which may be necessary for the best interests of the University, and such regulations will be binding upon the Lessee. Violations by the Lessee will result in cancellation of the Lease.

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Meeting Rooms

The Rogalski Center provides the following for all events:

* High Speed Internet Access in all meeting rooms
* Personalized Event Space
* Catering provided by Sodexo
* Audiovisual Equipment
* Webcasting Capabilities
* On-Site Audio/Visual Technician
* Security
* Housing (during summer months)

Summer Accommodations

For events occurring between the summer months, overnight housing may be available. When requesting information, please specify your interest in staying in our well-accommodated residence halls.